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Executive Assistant to the Director
Concord, NH
Job Description
ADMINISTRATIVE OFFICE OF THE COURTS
POSITION ANNOUNCEMENT #24-37
Location Position Available Salary Range Closing Date
Administrative Office
One Granite Place
Concord, NH
Executive Assistant
to the Director
$58,773-$86,385
Labor Grade: 35
Open until filled
The normal workday for Judicial Branch employees shall consist of 7.5 hours per day with work
normally performed between the hours of 7:30 a.m. to 5:00 p.m. Monday through Friday; however, the
normal workday may be adjusted based on the needs of the court location.
Employees hired for this position may be required to attend new employee orientation in Concord,
NH prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will
be paid pursuant to the collective bargaining agreement.
________________________________________________________________________________________
IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE
Step 1: * Print application from the HR Job Postings page on the Website
https://www.courts.nh.gov/sites/g/files/ehbemt471/files/documents/2021-04/nhjb-2099-dfps.pdf
(Applications are required. Resumes may be submitted to supplement the
Application, and should be sent in the same fashion as described in step 2.)
Step 2: * e-mail application to: applications@courts.state.nh.us
* or fax application to: (603) 513-5454
* or mail application to: Administrative Office of the Courts
Human Resources
One Granite Place, Suite N400
Concord, NH 03301
Equal Employment Opportunity (EEO) Survey
Please take a moment to view the EEO survey attached to this position announcement.
Your responses are STRICTLY VOLUNTARY and will be kept CONFIDENTIAL.
Please return with your application and/or resume.
(At any time, we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)
GENERAL SUMMARY
This is a full-time, highly responsible, confidential position supporting the Director of the
Administrative Office of the Courts, subject to the sufficient and continued funding of the Judicial
Branch by the Legislature. The Executive Assistant works closely with the Director in managing the
Administrative Office of the Courts and oversees the efficient operation and organization of the
Director's Office. The Executive Assistant is responsible for managing communications with internal
and external stakeholders. Employees in this position may be required to perform occasional local
INTERNAL/EXTERNAL
travel during the regular course of business and are subject to transfer or reassignment at the
discretion of the Director of the Administrative Office of the Courts.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and
responsibilities performed by incumbents of this job. Employees may be requested to perform tasks
other than those specifically presented in this description.
* Serves as Executive Assistant to the Director, partnering with the Director on day-to-day
operations of the Administrative Office of the Courts, and coordinating the Director's activities and
workload.
* Responsible for regular highly professional contact with judicial and administrative employees
within the Judicial Branch, and officials from the executive and legislative branches of government
on behalf of the Director.
* Organizes, plans, and coordinates administrative tasks, and prioritizes competing demands for the
Director, such as scheduling, processing paperwork, tracking deadlines, maintaining files, and
booking travel. Alerts the Director to pressing matters and deadlines and assists with maximizing
time productivity and handling competing requests in a positive manner.
* Working with the Director, oversees preparation of materials for the Administrative Council;
budget; court facilities; and other projects and initiatives, as needed.
* Organizes and attends meetings and hearings as requested by the Director, and prepares notices
and agendas, takes minutes, prepares reports of proceedings; and establishes and maintains
related files.
* Compiles information, documents facts, prepares reports, and creates and maintains files for use
by the Director's Office. Creates documents related to administrative appeals and investigations.
* Prepares draft correspondence and other documents, including pleadings in administrative
appeals, reports to the Legislature, and contracts.
* Oversees and maintains the New Hampshire Judicial Branch contract database.
* Oversees tracking training budget requests and approvals and NHJB asset management.
* Creates and organizes electronic and hard files for recordkeeping in the Director's Office and
purges administrative files as necessary and in accordance with the record retention policy.
* Works with the Director and/or designee(s) to manage committees and special projects, including,
but not limited to, Facilities Needs Plan, requests for information, strategic planning, policy and
procedure updates, Language Access, and Language Services Plan (LSP) initiatives, and NH
First implementation.
* Assists with collective bargaining, personnel, and other employee relations matters, as requested
by the Director.
* Prepares reports, provides briefings, and attends meetings and trainings as requested by the
Director.
* Performs other duties, as assigned by the Director.
REQUIRED QUALIFICATIONS
Education and Experience
* Associate degree and/or paralegal certificate from an accredited college or university in
administrative, legal or related field.
* Seven (7) years of related work experience.
* Any equivalent combination of training, education, and experience that provides the required
knowledge, skills, and abilities. Highly experienced individuals without a degree are encouraged to
apply.
* Hardworking and professional.
* Excellent time management skills, organized, and detail oriented.
PREFERRED QUALIFICATIONS
* Prior experience supporting executive personnel and operations.
* Skilled with Adobe, Excel, and PowerPoint.
OTHER JOB REQUIREMENTS
* Successful completion of a background check, including criminal records check and motor vehicle
records check.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Capability of becoming knowledgeable in:
* Legal terminology and court procedures.
* State of New Hampshire statutes, rules and administrative orders, policies and procedures,
applicable federal rules, and requirements.
* Judicial Branch financial computer programs and applications.
* Judicial Branch's operational goals.
* Record retention guidelines.
* Employment law principles and benefits administration.
* Legal requirements that apply to employers operating within a unionized work environment
featuring several collective bargaining agreements.
* Risk management processes and principles.
Skilled in:
* Strategic planning.
* Service delivery, improvements, and efficiency.
* Data gathering and compilation.
Ability to:
* Meet schedules and deadlines of the work.
* Perform a variety of duties, often changing from one task to another of a different nature.
* Express ideas clearly and concisely, both verbally and in writing.
* Interact with respect to the Judicial Branch, other stakeholders, and entities.
Position Posting # 24-37
Date created: February 29, 2024
Dates revised
POSITION ANNOUNCEMENT #24-37
Location Position Available Salary Range Closing Date
Administrative Office
One Granite Place
Concord, NH
Executive Assistant
to the Director
$58,773-$86,385
Labor Grade: 35
Open until filled
The normal workday for Judicial Branch employees shall consist of 7.5 hours per day with work
normally performed between the hours of 7:30 a.m. to 5:00 p.m. Monday through Friday; however, the
normal workday may be adjusted based on the needs of the court location.
Employees hired for this position may be required to attend new employee orientation in Concord,
NH prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will
be paid pursuant to the collective bargaining agreement.
________________________________________________________________________________________
IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE
Step 1: * Print application from the HR Job Postings page on the Website
https://www.courts.nh.gov/sites/g/files/ehbemt471/files/documents/2021-04/nhjb-2099-dfps.pdf
(Applications are required. Resumes may be submitted to supplement the
Application, and should be sent in the same fashion as described in step 2.)
Step 2: * e-mail application to: applications@courts.state.nh.us
* or fax application to: (603) 513-5454
* or mail application to: Administrative Office of the Courts
Human Resources
One Granite Place, Suite N400
Concord, NH 03301
Equal Employment Opportunity (EEO) Survey
Please take a moment to view the EEO survey attached to this position announcement.
Your responses are STRICTLY VOLUNTARY and will be kept CONFIDENTIAL.
Please return with your application and/or resume.
(At any time, we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)
GENERAL SUMMARY
This is a full-time, highly responsible, confidential position supporting the Director of the
Administrative Office of the Courts, subject to the sufficient and continued funding of the Judicial
Branch by the Legislature. The Executive Assistant works closely with the Director in managing the
Administrative Office of the Courts and oversees the efficient operation and organization of the
Director's Office. The Executive Assistant is responsible for managing communications with internal
and external stakeholders. Employees in this position may be required to perform occasional local
INTERNAL/EXTERNAL
travel during the regular course of business and are subject to transfer or reassignment at the
discretion of the Director of the Administrative Office of the Courts.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and
responsibilities performed by incumbents of this job. Employees may be requested to perform tasks
other than those specifically presented in this description.
* Serves as Executive Assistant to the Director, partnering with the Director on day-to-day
operations of the Administrative Office of the Courts, and coordinating the Director's activities and
workload.
* Responsible for regular highly professional contact with judicial and administrative employees
within the Judicial Branch, and officials from the executive and legislative branches of government
on behalf of the Director.
* Organizes, plans, and coordinates administrative tasks, and prioritizes competing demands for the
Director, such as scheduling, processing paperwork, tracking deadlines, maintaining files, and
booking travel. Alerts the Director to pressing matters and deadlines and assists with maximizing
time productivity and handling competing requests in a positive manner.
* Working with the Director, oversees preparation of materials for the Administrative Council;
budget; court facilities; and other projects and initiatives, as needed.
* Organizes and attends meetings and hearings as requested by the Director, and prepares notices
and agendas, takes minutes, prepares reports of proceedings; and establishes and maintains
related files.
* Compiles information, documents facts, prepares reports, and creates and maintains files for use
by the Director's Office. Creates documents related to administrative appeals and investigations.
* Prepares draft correspondence and other documents, including pleadings in administrative
appeals, reports to the Legislature, and contracts.
* Oversees and maintains the New Hampshire Judicial Branch contract database.
* Oversees tracking training budget requests and approvals and NHJB asset management.
* Creates and organizes electronic and hard files for recordkeeping in the Director's Office and
purges administrative files as necessary and in accordance with the record retention policy.
* Works with the Director and/or designee(s) to manage committees and special projects, including,
but not limited to, Facilities Needs Plan, requests for information, strategic planning, policy and
procedure updates, Language Access, and Language Services Plan (LSP) initiatives, and NH
First implementation.
* Assists with collective bargaining, personnel, and other employee relations matters, as requested
by the Director.
* Prepares reports, provides briefings, and attends meetings and trainings as requested by the
Director.
* Performs other duties, as assigned by the Director.
REQUIRED QUALIFICATIONS
Education and Experience
* Associate degree and/or paralegal certificate from an accredited college or university in
administrative, legal or related field.
* Seven (7) years of related work experience.
* Any equivalent combination of training, education, and experience that provides the required
knowledge, skills, and abilities. Highly experienced individuals without a degree are encouraged to
apply.
* Hardworking and professional.
* Excellent time management skills, organized, and detail oriented.
PREFERRED QUALIFICATIONS
* Prior experience supporting executive personnel and operations.
* Skilled with Adobe, Excel, and PowerPoint.
OTHER JOB REQUIREMENTS
* Successful completion of a background check, including criminal records check and motor vehicle
records check.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Capability of becoming knowledgeable in:
* Legal terminology and court procedures.
* State of New Hampshire statutes, rules and administrative orders, policies and procedures,
applicable federal rules, and requirements.
* Judicial Branch financial computer programs and applications.
* Judicial Branch's operational goals.
* Record retention guidelines.
* Employment law principles and benefits administration.
* Legal requirements that apply to employers operating within a unionized work environment
featuring several collective bargaining agreements.
* Risk management processes and principles.
Skilled in:
* Strategic planning.
* Service delivery, improvements, and efficiency.
* Data gathering and compilation.
Ability to:
* Meet schedules and deadlines of the work.
* Perform a variety of duties, often changing from one task to another of a different nature.
* Express ideas clearly and concisely, both verbally and in writing.
* Interact with respect to the Judicial Branch, other stakeholders, and entities.
Position Posting # 24-37
Date created: February 29, 2024
Dates revised
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
$58,773-$86,385
Required Education
Associate Degree
Required Experience
7 years
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