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Grant Accounting Specialist Part-Time (25 hours)
Concord, NH
Job Description
ADMINISTRATIVE OFFICE OF THE COURTS
POSITION ANNOUNCEMENT #24-65
Location Position Available Salary Range Closing Date
Administrative Office of
the Courts
Concord, NH
Grant Accounting
Specialist
Part-Time (25 hours)
$45,162 - $66,281.80
(Hourly $23.16 - $33.99)
Labor Grade: 24
Open until filled
_____
IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE
Step 1: * Complete the application from the HR Job Postings page on the website
https://www.courts.nh.gov/sites/g/files/ehbemt471/files/documents/2021-04/nhjb-2099-dfps.pdf
(Applications are required. Resumes may be submitted to supplement the
Application, and should be sent in the same fashion as described in step 2.)
Step 2: * e-mail application to: applications@courts.state.nh.us
* or fax application to: (603) 513-5454
* or mail application to: Administrative Office of the Courts
Human Resources Department
One Granite Place, Suite N400
Concord, NH 03301
(At any time we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)
GENERAL SUMMARY
The Grant Accounting Specialist is a regular, part-time administrative position working in the
Administrative Office of the Courts, subject to the sufficient funding of grants acquired by the Judicial
Branch. This position requires varied bookkeeping and accounting work involving the application of
basic bookkeeping principles and practices to a variety of grant financial records at the Administrative
Office of the Courts, using both the Judicial Branch accounting system and interfacing with the State of
New Hampshire's accounting system.
Work involves the independent maintenance of a set of moderately complex and confidential
accounting records.
The Grant Accounting Specialist reports to the Strategic Funding Initiatives Manager in the Office of
Strategic Funding Initiatives at the Administrative Office of the Courts and has no supervisory
responsibility.
An employee in this position may be required to travel during the regular course of business and is
subject to transfer or reassignment at the discretion of the Director of the Administrative Office of the
Courts.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and
EXTERNAL/INTERNAL
responsibilities performed by incumbents of this job. Employees may be requested to perform job-
related tasks other than those specifically presented in this description.
* Reviews the accuracy for proper approvals, and processes payment of all bills for grants;
ensures proper documentation is stored as set by established record retention policy and grant
requirements.
* Communicates with employees and vendors in regards to payment questions; processes invoices
to critical vendors, requesting special handling of payments to meet operational and grant
requirements. Ensures transactions are compliant with policies, procedures, and business
practices.
* Performs internal audit procedures on all transactions and documents being processed prior to
release of information to the state system. Reconciles internal grant records, to the state
accounting system.
* Provides support in updating grant budgets and grant worksheets as needed to confirm costs are
accurate and allocable to the grant.
* Update grant match calculations as needed.
* Submits approved reports and requests approved grant drawdowns.
* Completes special projects and cost analysis studies as requested by the Strategic Funding
Initiatives Manager.
* Participates in preparing monthly, quarterly and annual grant reports.
* Performs related work as required.
FISCAL RESPONSIBILITY
This section describes the accountability and participation if any, as it relates to the fiscal
accountability within department or assigned area(s) of responsibility.
* Position has significant fiscal responsibility. May be responsible for the billing, collection and/or
accounting of funds.
MINIMUM ENTRANCE QUALIFICATIONS
Education and Experience
* Graduation from high school or GED required, with college or post-secondary course work in
bookkeeping and accounting preferred.
* Two (2) years' experience working with bookkeeping and/or accounting functions required.
* Any equivalent combination of training, education, and experience that provides the required
skills, knowledge and abilities.
Licenses or Certifications
* Valid driver's license.
OTHER JOB REQUIREMENTS
* Successful completion of a background check, including a criminal records check and motor
vehicle records check.
PREFERRED QUALIFICATIONS
* None
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledgeable in:
* Principles, methods, and practices of bookkeeping, payroll and accounting.
* Basic knowledge of state and federal Grants or ability to learn.
* Office procedures, including the flow of monies from the grants to the Administrative Office of the
Courts to the state accounting system.
* Modern office practices and procedures.
* Budget processing, coding, and posting transactions.
Skilled in:
* Data gathering and compilation.
* Preparing and maintaining Excel spreadsheets.
* Attention to detail.
Ability to:
* Use all office equipment.
* Perform accounting functions on multiple computer systems.
* Perform computer functions, particularly spreadsheet analysis.
* Interpret financial information and use analytical skills to reconcile discrepancies.
* Communicate orally and in writing with the courts for problem resolution.
* Perform detailed work and make mathematical calculations rapidly and accurately.
* Meet schedules and deadlines of the work.
* Work under pressure in a changing work environment with multiple tasks and grant
program demands.
* Perform a variety of duties, often changing from one task to another of a different nature.
* Establish and maintain effective and cooperative working relationships with associates and
representatives of other federal and state departments, courts and the general public.
* Follow oral and written instructions.
POSITION ANNOUNCEMENT #24-65
Location Position Available Salary Range Closing Date
Administrative Office of
the Courts
Concord, NH
Grant Accounting
Specialist
Part-Time (25 hours)
$45,162 - $66,281.80
(Hourly $23.16 - $33.99)
Labor Grade: 24
Open until filled
_____
IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE
Step 1: * Complete the application from the HR Job Postings page on the website
https://www.courts.nh.gov/sites/g/files/ehbemt471/files/documents/2021-04/nhjb-2099-dfps.pdf
(Applications are required. Resumes may be submitted to supplement the
Application, and should be sent in the same fashion as described in step 2.)
Step 2: * e-mail application to: applications@courts.state.nh.us
* or fax application to: (603) 513-5454
* or mail application to: Administrative Office of the Courts
Human Resources Department
One Granite Place, Suite N400
Concord, NH 03301
(At any time we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)
GENERAL SUMMARY
The Grant Accounting Specialist is a regular, part-time administrative position working in the
Administrative Office of the Courts, subject to the sufficient funding of grants acquired by the Judicial
Branch. This position requires varied bookkeeping and accounting work involving the application of
basic bookkeeping principles and practices to a variety of grant financial records at the Administrative
Office of the Courts, using both the Judicial Branch accounting system and interfacing with the State of
New Hampshire's accounting system.
Work involves the independent maintenance of a set of moderately complex and confidential
accounting records.
The Grant Accounting Specialist reports to the Strategic Funding Initiatives Manager in the Office of
Strategic Funding Initiatives at the Administrative Office of the Courts and has no supervisory
responsibility.
An employee in this position may be required to travel during the regular course of business and is
subject to transfer or reassignment at the discretion of the Director of the Administrative Office of the
Courts.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and
EXTERNAL/INTERNAL
responsibilities performed by incumbents of this job. Employees may be requested to perform job-
related tasks other than those specifically presented in this description.
* Reviews the accuracy for proper approvals, and processes payment of all bills for grants;
ensures proper documentation is stored as set by established record retention policy and grant
requirements.
* Communicates with employees and vendors in regards to payment questions; processes invoices
to critical vendors, requesting special handling of payments to meet operational and grant
requirements. Ensures transactions are compliant with policies, procedures, and business
practices.
* Performs internal audit procedures on all transactions and documents being processed prior to
release of information to the state system. Reconciles internal grant records, to the state
accounting system.
* Provides support in updating grant budgets and grant worksheets as needed to confirm costs are
accurate and allocable to the grant.
* Update grant match calculations as needed.
* Submits approved reports and requests approved grant drawdowns.
* Completes special projects and cost analysis studies as requested by the Strategic Funding
Initiatives Manager.
* Participates in preparing monthly, quarterly and annual grant reports.
* Performs related work as required.
FISCAL RESPONSIBILITY
This section describes the accountability and participation if any, as it relates to the fiscal
accountability within department or assigned area(s) of responsibility.
* Position has significant fiscal responsibility. May be responsible for the billing, collection and/or
accounting of funds.
MINIMUM ENTRANCE QUALIFICATIONS
Education and Experience
* Graduation from high school or GED required, with college or post-secondary course work in
bookkeeping and accounting preferred.
* Two (2) years' experience working with bookkeeping and/or accounting functions required.
* Any equivalent combination of training, education, and experience that provides the required
skills, knowledge and abilities.
Licenses or Certifications
* Valid driver's license.
OTHER JOB REQUIREMENTS
* Successful completion of a background check, including a criminal records check and motor
vehicle records check.
PREFERRED QUALIFICATIONS
* None
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledgeable in:
* Principles, methods, and practices of bookkeeping, payroll and accounting.
* Basic knowledge of state and federal Grants or ability to learn.
* Office procedures, including the flow of monies from the grants to the Administrative Office of the
Courts to the state accounting system.
* Modern office practices and procedures.
* Budget processing, coding, and posting transactions.
Skilled in:
* Data gathering and compilation.
* Preparing and maintaining Excel spreadsheets.
* Attention to detail.
Ability to:
* Use all office equipment.
* Perform accounting functions on multiple computer systems.
* Perform computer functions, particularly spreadsheet analysis.
* Interpret financial information and use analytical skills to reconcile discrepancies.
* Communicate orally and in writing with the courts for problem resolution.
* Perform detailed work and make mathematical calculations rapidly and accurately.
* Meet schedules and deadlines of the work.
* Work under pressure in a changing work environment with multiple tasks and grant
program demands.
* Perform a variety of duties, often changing from one task to another of a different nature.
* Establish and maintain effective and cooperative working relationships with associates and
representatives of other federal and state departments, courts and the general public.
* Follow oral and written instructions.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
$45,162-$66,281.80
Required Education
High School or Equivalent
Required Experience
2 years
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