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Domestic Violence (DV) Registry Assistant
Concord, NH
Job Description
ADMINISTRATIVE OFFICE OF THE COURTS
POSITION ANNOUNCEMENT 24-64
Location Position Available Salary Range Internal Closing Date
Circuit Court
Administrative Office
(Concord, NH)
Domestic Violence (DV)
Registry Assistant
Salary Range:
$40,092.00-$58,754.80
Labor Grade 19
Open until filled
The normal workday for Judicial Branch employees shall consist of 7.5 hours per day with work
normally performed between the hours of 7:30 a.m. to 5:00 p.m. Monday through Friday; however, the
normal workday may be adjusted based on the needs of the court location.
Employees hired for this position may be required to attend new employee orientation in Concord,
NH prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will
be paid pursuant to the Personnel Rules or, if represented by a union, the collective bargaining
agreement
This position is included in a collective bargaining unit represented by the
State Employees Association of NH, SEIU Local 1984.
________________________________________________________________________________________
IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE
Step 1: * Print application from the HR Job Postings page on the Website
https://www.courts.nh.gov/sites/g/files/ehbemt471/files/documents/2021-04/nhjb-2099-dfps.pdf
(Applications are required. Resumes may be submitted to supplement the
Application, and should be sent in the same fashion as described in step 2.)
Step 2: * e-mail application to: applications@courts.state.nh.us
* or fax application to: (603) 513-5454
* or mail application to: Administrative Office of the Courts
Human Resources Department
One Granite Place, Suite N400
Concord, NH 03301
(At any time we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)
GENERAL SUMMARY
Performs data entry into the National and State Crime Information database, reviews and verifies entries for
accuracy, and coordinates with Courts to provide updated information for relevant cases.
REPORTING LINES
This position reports to the Domestic Violence Program Manager and will have no supervisory responsibility.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities
performed by incumbents of this job. Employees may be requested to perform job--related tasks other than
those specifically presented in this description.
INTERNAL/EXTERNAL
* Enters data of court-submitted electronic registries into State Registry and National Crime Information
Center (NCIC) enforcement databases.
* Compiles information to the Gunline; performs site maintenance.
* Ensures accuracy and timeliness of the data submitted.
* Validates lists of records from the Federal Bureau of Investigation.
* Removes emergency protection orders.
* Collates statistics for reports.
* Provides summaries for meetings.
* Assists review of incoming and outgoing electronic and paper documents for completeness and accuracy.
* Responds to and initiates telephone and email inquiries and prepares copies.
* Provides updated information to court and law enforcement officials.
* Records information as required in the appropriate files.
* Files court records using chronological, alphabetical and numerical filing systems.
* Retrieves and distributes files for authorized court personnel.
* Updates and maintains technical manual.
* Performs related work as required.
HUMAN COLLABORATION & JOB IMPACT
This area describes the personal interaction with others outside direct reporting relationships as well as the
impact the job has on the Judicial Branch, department or unit objectives, the output of services, or employee or
public satisfaction.
Work may require providing advice to others outside direct reporting relationships on specific problems or
general policies. Contacts may require the consideration of different points of view to reach agreement.
Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. The impact the job
has on the Judicial Branch is moderate in terms of time, money, or public/employee relations.
FISCAL RESPONSIBILITY
This section describes the accountability and participation if any, as it relates to the fiscal accountability within
department or assigned area(s) of responsibility.
* Position has no fiscal responsibility.
MINIMUM ENTRANCE QUALIFICATIONS
Education and Experience
* A high school diploma (or GED equivalent) and some related work experience.
* Any equivalent combination of training, education, and experience that provides the required skills,
knowledge and abilities.
Licenses or Certifications
* Must be eligible to obtain certification to access law enforcement databases. Must maintain such
certification.
PREFERRED QUALIFICATIONS
* None.
OTHER JOB REQUIREMENTS
* None.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
* Legal terminology and court procedures.
* State of New Hampshire's Statutes, rules and administrative orders, policies and procedures, applicable
Federal rules and requirements.
* Financial policies, operations and activities of Judicial Branch.
* Judicial Branch financial computer programs and applications.
* Record retention guidelines.
* State Registry and National Crime Information Center (NCIC).
* Gunline.
* Various databases and search systems.
* Database protocols.
* Federal and state guidelines for database entry.
Skill in:
* Data gathering and compilation.
* Preparing and maintaining Excel spreadsheets.
* Planning and analysis.
* Attention to detail.
* Editing.
* Data entry.
* Decision-making.
Ability to:
* Meet schedules and deadlines of the work.
* Perform a variety of duties, often changing from one task to another of a different nature.
* Express ideas clearly and concisely, both verbally and in writing.
* Establish and maintain effective and cooperative working relationships with associates and representatives
of other federal and state departments, courts and the general public.
* Follow oral and written instructions.
SPECIAL REQUIREMENTS
Must successfully pass a criminal record check.
DISCLAIMER STATEMENT
This position description represents general duties and is not intended to list every specific function of this
position.
POSITION ANNOUNCEMENT 24-64
Location Position Available Salary Range Internal Closing Date
Circuit Court
Administrative Office
(Concord, NH)
Domestic Violence (DV)
Registry Assistant
Salary Range:
$40,092.00-$58,754.80
Labor Grade 19
Open until filled
The normal workday for Judicial Branch employees shall consist of 7.5 hours per day with work
normally performed between the hours of 7:30 a.m. to 5:00 p.m. Monday through Friday; however, the
normal workday may be adjusted based on the needs of the court location.
Employees hired for this position may be required to attend new employee orientation in Concord,
NH prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will
be paid pursuant to the Personnel Rules or, if represented by a union, the collective bargaining
agreement
This position is included in a collective bargaining unit represented by the
State Employees Association of NH, SEIU Local 1984.
________________________________________________________________________________________
IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE
Step 1: * Print application from the HR Job Postings page on the Website
https://www.courts.nh.gov/sites/g/files/ehbemt471/files/documents/2021-04/nhjb-2099-dfps.pdf
(Applications are required. Resumes may be submitted to supplement the
Application, and should be sent in the same fashion as described in step 2.)
Step 2: * e-mail application to: applications@courts.state.nh.us
* or fax application to: (603) 513-5454
* or mail application to: Administrative Office of the Courts
Human Resources Department
One Granite Place, Suite N400
Concord, NH 03301
(At any time we may have more than one position vacant in the court system.
Your application may not be considered if you fail to note a specific position on your application.)
GENERAL SUMMARY
Performs data entry into the National and State Crime Information database, reviews and verifies entries for
accuracy, and coordinates with Courts to provide updated information for relevant cases.
REPORTING LINES
This position reports to the Domestic Violence Program Manager and will have no supervisory responsibility.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities
performed by incumbents of this job. Employees may be requested to perform job--related tasks other than
those specifically presented in this description.
INTERNAL/EXTERNAL
* Enters data of court-submitted electronic registries into State Registry and National Crime Information
Center (NCIC) enforcement databases.
* Compiles information to the Gunline; performs site maintenance.
* Ensures accuracy and timeliness of the data submitted.
* Validates lists of records from the Federal Bureau of Investigation.
* Removes emergency protection orders.
* Collates statistics for reports.
* Provides summaries for meetings.
* Assists review of incoming and outgoing electronic and paper documents for completeness and accuracy.
* Responds to and initiates telephone and email inquiries and prepares copies.
* Provides updated information to court and law enforcement officials.
* Records information as required in the appropriate files.
* Files court records using chronological, alphabetical and numerical filing systems.
* Retrieves and distributes files for authorized court personnel.
* Updates and maintains technical manual.
* Performs related work as required.
HUMAN COLLABORATION & JOB IMPACT
This area describes the personal interaction with others outside direct reporting relationships as well as the
impact the job has on the Judicial Branch, department or unit objectives, the output of services, or employee or
public satisfaction.
Work may require providing advice to others outside direct reporting relationships on specific problems or
general policies. Contacts may require the consideration of different points of view to reach agreement.
Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. The impact the job
has on the Judicial Branch is moderate in terms of time, money, or public/employee relations.
FISCAL RESPONSIBILITY
This section describes the accountability and participation if any, as it relates to the fiscal accountability within
department or assigned area(s) of responsibility.
* Position has no fiscal responsibility.
MINIMUM ENTRANCE QUALIFICATIONS
Education and Experience
* A high school diploma (or GED equivalent) and some related work experience.
* Any equivalent combination of training, education, and experience that provides the required skills,
knowledge and abilities.
Licenses or Certifications
* Must be eligible to obtain certification to access law enforcement databases. Must maintain such
certification.
PREFERRED QUALIFICATIONS
* None.
OTHER JOB REQUIREMENTS
* None.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
* Legal terminology and court procedures.
* State of New Hampshire's Statutes, rules and administrative orders, policies and procedures, applicable
Federal rules and requirements.
* Financial policies, operations and activities of Judicial Branch.
* Judicial Branch financial computer programs and applications.
* Record retention guidelines.
* State Registry and National Crime Information Center (NCIC).
* Gunline.
* Various databases and search systems.
* Database protocols.
* Federal and state guidelines for database entry.
Skill in:
* Data gathering and compilation.
* Preparing and maintaining Excel spreadsheets.
* Planning and analysis.
* Attention to detail.
* Editing.
* Data entry.
* Decision-making.
Ability to:
* Meet schedules and deadlines of the work.
* Perform a variety of duties, often changing from one task to another of a different nature.
* Express ideas clearly and concisely, both verbally and in writing.
* Establish and maintain effective and cooperative working relationships with associates and representatives
of other federal and state departments, courts and the general public.
* Follow oral and written instructions.
SPECIAL REQUIREMENTS
Must successfully pass a criminal record check.
DISCLAIMER STATEMENT
This position description represents general duties and is not intended to list every specific function of this
position.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
$40,092.00-$58,754.80
Required Education
High School or Equivalent
Required Experience
Open
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